Writing the Book, Part Two

In my previous post  I explained the planned scope of my book and my intention to write it in Register style. Before I could start writing, I needed to compile and organize a great deal of information. Today’s post looks at the information that went into writing the book and how it was obtained.

My information requirements fell into three general categories:

1. Genealogical information (i.e., basic facts such as births, deaths, and marriages)
2. Additional biographical information
3. Background information—historical, geographic and other sources used to provide context

Genealogical Information. The first step in gathering the genealogical information was generating a list of the people who would be included in the book. I’ve already said that I wanted the genealogy to begin with Isaac Casbon and then trace the descendants of two of his sons, Thomas and James, up to the present time. Much of the information I needed was already contained in the genealogy software (FamilyTreeMaker®) that I have used for many years to save my research. The program allows me to generate custom reports, so I was able to produce a list of Isaac Casbon’s descendants along with their vital (i.e., birth, marriage, and death—”BMD”) information.

With this list I was able to identify gaps in the data, such as missing dates and places, that would require further research before I could start writing. This was a straightforward task. However, a bigger issue was the fact that my list was incomplete because it did not include most of the more recent—especially living—descendants. Many records, such as births and marriages within the last 50 to 100 years, are not public. Finding this information would require a different approach.

How do you find people when you don’t know who they are? The easiest approach was to ask other people who might have the answers. I’m fortunate to have distant cousins in different branches of the family who are willing to share their family information with me. They were kind enough to provide names and contact information for many of their relatives. Obituaries were another good source, since they usually listed surviving members of the decedent’s family. Facebook was another valuable resource. There is a Casbon Family Facebook group with about 150 members and a smaller Casbon Family History group with 84 members (most of them are also in the former group). These groups have provided a great way for distant cousins to meet and share stories and photos. They also provided a convenient way for me to tell people about the book and ask them for information about their families.

Between these sources I had the names of many living descendants. The list was still incomplete but it was good enough to move forward. The fact is, after nine generations, it is practically impossible to keep track of every descendant. In the book some family lines would just have to end  with the last known person.

Although I now had names, I still needed contact information for many of the living people. This is where my old friend Google helped out. Anyone who has used Google to find people will know that it is a mixed blessing. A Google search brings up many websites with information derived from public records. The problem is that many of these records are not current. They frequently list multiple addresses and phone numbers for a given individual. It was a lot easier when everyone had landlines and you could just call directory assistance. At any rate, I ended up with preliminary contact information for most of the people on my list.

The next step was to contact as many living descendants as possible, ask them for information about themselves and their immediate families, and obtain permission to publish their information in the book.

This latter point—permission—is very important. Not everyone shares my enthusiasm for family history and some might take offense at finding their names and other personal information in print. In these days of robocalls, identify theft, and laws directed at privacy protection, it is imperative to respect these concerns and to seek permission before printing personal information. Based on suggestions made by genealogist and lawyer Judy Russell in her blog, The Legal Genealogist (“Getting Permission,”  20 March 2013) I crafted a form for people to complete, giving me permission to print their information and allowing them to opt out of certain types of information.

  I announced my intention to write the book on Facebook and by email. If the only contact information I had was a phone number or mailing address, I called them up or wrote a letter. Along with the permission form, I sent, via Facebook Messenger, email, or regular mail, a form that allowed individuals to list vital information about themselves and their immediate families.

I started contacting people in February 2019. Responses did not immediately begin to roll in—it was more like a slow trickle. I found that it was necessary to send follow-up emails and to make multiple pleas on Facebook. One approach that seemed to work was to publicly thank people on Facebook when they returned their completed forms to me. This served as a reminder to those who had not yet responded. I eventually set a deadline of 31 May 2019 to return the forms to me, so that I could proceed with writing and setting the information into Register style. Even so, a few people continued to contact me well into the summer and I accommodated them. 

Most people were happy to share complete details such as birth dates and locations. Many requested limitations of one kind or another, such as using birth year only, omitting locations, or not mentioning previous marriages. A very small number of people said they did not want to be included in the book. Many of the completed forms identified additional people to contact, such as adult children with families of their own. I was happy to get their names, but this required me to sent out more forms.

Eventually I received roughly 70 completed forms. Several additional people gave me permission by email. In all, I had about 560 names and 164 family groups to include in the book. The added benefit of contacting everyone was that I now had a ready list of people who would be interested in buying the finished book!

Additional Biographical Information. There were several potential sources of this information. Newspaper archives—either online or microfilm— were probably the most important. Newspaper articles often helped to fill in gaps in timelines or identify significant family events (a barn burning, an airplane crash, and a traumatic amputation are just a few examples). Obituaries were especially helpful because they often included short biographies of the deceased. Local county histories, popular in the early 1900s, contained biographical sketches with interesting tidbits of information. Censuses were also helpful because they identified where people lived and how they were employed. Property records showed when people moved from one location to another.

Background Information. I wanted the book to include more than just genealogical and biographical information. It was important to describe the world my ancestors lived in and the circumstances that shaped their lives. A lot of good information was available online, but traditional books were needed for many subjects. My local libraries don’t have carry much about the history and geography of Cambridgeshire. Thank goodness for interlibrary loan! I also found books that described social conditions in 18^th and 19^th century England. Other sources described the expansion of railroads in England and the United States, information about immigrant ships, and transportation along the St. Lawrence River. A military unit history helped me to create a timeline for one relative’s movements during and after the American Civil War. All these sources helped to “set the scene” for what was going on in people’s lives.

Other than the family information forms, most of my background research was completed by about April 2019. I was ready to begin the next phase—writing the book.